Seven systems.
One integrated engine.
Each automation tackles a specific revenue leak in your clinic. Together, they form a complete system for protecting and growing your bookings — with no extra staff and no technical knowledge required.
No-Show Elimination System™
The most direct path to revenue recovery. Multi-step automated reminders via SMS, WhatsApp, and email — timed precisely to your treatment calendar.
The Problem
No-show rates in private clinics typically run between 15–25%. At £100–600 per treatment depending on your service mix, even a modest no-show rate represents a significant monthly loss — with no mechanism to recover it.
How It Works
We deploy a layered reminder sequence: a confirmation message at booking, a 72-hour reminder, a 24-hour reminder, and a same-day reminder — each personalised with the patient name, treatment, and a direct reply option.
Outcomes
- Typically 25–35% fewer no-shows within the first 30 days
- Automated deposit request flow for high-value treatments
- Smart rescheduling prompts for late cancellations
- Real-time confirmation tracking dashboard
Rebooking Automation
Turn one-time clients into regulars. AI-triggered rebooking nudges sent at exactly the right time based on treatment type and optimal return interval.
The Problem
Most clients intend to rebook but forget. Without a proactive follow-up system, a large portion of potential repeat business is lost to inaction — not dissatisfaction.
How It Works
Based on the treatment received, we configure smart follow-up sequences that send rebooking prompts at the clinically optimal interval — 4 weeks for skin treatments, 6–8 weeks for injectables, etc.
Outcomes
- 20–30% increase in repeat booking rate
- Treatment-specific timing for all procedures
- One-tap rebooking link via SMS and WhatsApp
- Seasonal reactivation campaigns included
Lead Follow-Up Sequences
Instant AI responses to every new enquiry — across Instagram DMs, WhatsApp, website forms, and missed calls. Stop losing leads to slow follow-up.
The Problem
The clinic that responds first typically wins the booking. Most enquiries are decided within minutes — clinics that reply hours later often find the lead has already moved on.
How It Works
We build instant-response automations for every lead source: Instagram DM auto-replies, website form acknowledgements, WhatsApp enquiry sequences, and missed-call SMS recovery.
Outcomes
- Sub-60-second response time to all new enquiries
- Multi-stage nurture sequence for unconverted leads
- Lead qualification and intake form automation
- CRM pipeline integration for team visibility
Review & Reputation Engine
Build your Google and Trustpilot profiles on autopilot. Automated post-treatment review requests sent at peak satisfaction — without any manual effort.
The Problem
Happy clients rarely leave reviews unprompted. Yet prospective patients routinely check Google and Trustpilot before booking — clinics with thin review profiles lose business to competitors with stronger ones.
How It Works
Post-treatment, patients receive a personalised thank-you message with a direct link to leave a review. Timing is optimised per treatment type. Negative sentiment is flagged internally before it goes public.
Outcomes
- Average 4–8 new Google reviews per month
- Automated Trustpilot and Facebook review requests
- Internal alert for potentially negative feedback
- Review performance tracking in dashboard
Missed Call Recovery
Every missed call triggers an instant, personalised SMS. Never lose a potential booking because no one answered the phone.
The Problem
Busy clinics routinely miss inbound calls during peak hours. Callers rarely ring back — they move on to the next clinic on the list.
How It Works
When a call goes unanswered, an automatic SMS fires within 30 seconds: "Hi, sorry we missed your call — how can we help?" with a direct link to book or reply via WhatsApp.
Outcomes
- Captures missed call leads that would otherwise be lost
- Instant SMS within 30 seconds of missed call
- Optional WhatsApp conversation continuation
- Missed call volume tracking and trends
Consultation-to-Booking Pipeline
Turn consultations into confirmed bookings. Post-consultation follow-up sequences with personalised treatment plan summaries and booking links.
The Problem
Patients often leave consultations interested but undecided. Without a structured follow-up, many never convert — even when they fully intended to book.
How It Works
After every consultation, patients receive a personalised follow-up with a summary of the recommended treatments, FAQs, before/after imagery, and a direct booking link — delivered over 3–5 touchpoints across 7 days.
Outcomes
- Structured follow-up that moves undecided leads toward booking
- Personalised per treatment type and concern area
- Objection-handling messaging sequences
- Pipeline visibility for clinic team
Reporting & Revenue Dashboard
Real-time visibility into every metric that matters. No-show rates, automation performance, recovered revenue, and booking trends — in one clear dashboard.
The Problem
Most clinic owners don't know their actual no-show rate, their lead conversion rate, or how much revenue their automations are generating. What you can't measure, you can't improve.
How It Works
We build a centralised dashboard that consolidates all automation performance into a single view: recovered revenue, no-show trends, lead volume, response rates, review growth, and ROI — updated in real time.
Outcomes
- Real-time recovered revenue tracking
- No-show rate trends over time
- Automation performance by sequence
- Monthly executive summary delivered to inbox
See where your clinic
is losing revenue.
Book a free 30-minute audit call. We map your current booking flow, identify every revenue leak, and show you the exact systems we'd install to fix them — before you spend a penny.
We calculate your revenue gaps before you commit to anything.
Integrated with your existing booking software.
No long contracts. Stay because it works.